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Takapuna office closure | Takapuna office closure. The Takapuna office is relocating to a new address so will be closed from 22 November 4pm to 26 November 4pm. From 27 November you can find the new office at: 74 Taharoto Road Smales Farm, One NZ Building, Takapuna.

Some services unavailable 23 - 24 November | myIR, gateway services and our self-service phone line will not be available from 3pm Saturday 23 November to 9am Sunday 24 November while we do planned system testing. This will not affect any tax entitlements or payments scheduled during this time.

If you receive shares in your employer's company for free or below market value because of your employment relationship then you will generally have an employee share scheme (ESS) benefit.

If, instead of receiving an ESS benefit in shares, you receive a payment for the cancellation or transfer of your shares or share rights, that payment will be an ESS benefit.

The benefit is treated as income

Regardless of whether you receive shares or cash, your ESS benefit is treated as income.

The amount of income you receive is broadly equal to the market value of the shares on the share scheme taxing date less any amount paid for the shares or share rights.

However, if your shares or share rights are cancelled or transferred to a non-associated person, it is the amount you received for the cancellation or transfer less any amount you paid for the shares or share rights.

An ESS benefit is treated as your income even if the benefit is provided to an associate of yours (for example your spouse or family trust).

Paying tax

In most cases your employer will report the value of your ESS benefit to us in their employment information.

In some situations your employer must deduct tax from your ESS benefit. In other situations your employer can choose whether to deduct tax. If they do not deduct tax, you are responsible for paying tax on this benefit at the end of the year.

The exception is if you receive shares under an exempt ESS, in which case the benefit is exempt income. This means you do not need to include it in your income tax return or pay tax on it.

Exempt ESS

Separating out non-taxable income

If, during the time you earn your ESS benefit, you are non-resident and not receiving New Zealand sourced employment income, then part of your ESS benefit will be treated as non-residents' foreign-sourced income. This means it is not taxable in New Zealand.

Use this formula to work out the amount of your ESS benefit that is not taxable.

Benefit before reduction x offshore period ÷ earning period

The benefit before reduction is the total value of the ESS benefit.

The offshore period is the amount of time you were both a non-resident and any income received from your employer was foreign-sourced.

The earning period is the period the benefit was earned over (this period usually ends with the vesting of the shares or rights to shares and typically starts on the grant date).

Example: Carey is employed by Parent Co in Australia

On 1 January 2019 Carey is employed by Parent Co in Australia. She is granted Restricted Stock Units (RSU) at no cost for 100 shares vesting over a 1-year period in December 2019.

On 1 March 2019 she moves to New Zealand to work for Child Co (a subsidiary of Parent Co). The RSU vesting arrangement stays the same.

On the 31 December 2019, 100 shares vest with a market value of $1.50 each.

$150 (benefit before reduction) x 59 (1 January to 28 February - offshore period) ÷ 365 (1 January to 31 December - earning period) = $24.25

The $24.25 is treated as non-residents’ foreign-sourced income and is not taxed. The remaining $125.75 is taxable.

 You can find out more in the Tax Information Bulletin.

Tax Information Bulletin Vol 30 No 5 June 2018 (page 63)

Your responsibilities at the end of the year

After the end of the tax year we work out if you’ve paid the right amount of tax. Either we automatically assess you, or you need to file an IR3 return.

You will receive an automatic income tax assessment when both of the following apply.

  • Your employer has provided us with the taxable value of your ESS benefit.
  • You have no other reason to file an IR3.

You should file an IR3 if either of the following apply:

  • Your employer has not provided us with the taxable value of your ESS benefit.
  • You want to change the value of the ESS benefit reported by your employer because part of it is non-residents' foreign sourced income and not taxable in New Zealand.

Any dividends paid to you will form part of your taxable income and should be included in your tax assesment in the year you received them. 

Transitional residents

If you are a transitional resident, make sure you know about any tax liability you have for ESS benefits received. To the extent your ESS benefit is New Zealand sourced income you will need to pay tax in New Zealand. To the extent your ESS benefit is foreign sourced it may not be taxable.

Provisional tax implications

You may have provisional tax to pay if both of the following apply.

  • You receive an ESS benefit where tax is not deducted.
  • Tax to pay on your ESS benefit is more than $5,000.
Read more on our Tax Technical website about when you may need to pay provisional tax.

QB 23/05: Provisional tax – impact on salary or wage earners who receive a one-off amount of income without tax deducted

ESS benefits affect deductions and entitlements

Your ESS benefit may affect your other deductions and entitlements. This is because it is treated as income for:

  • student loan repayment deductions
  • child support payments
  • FamilyBoost
  • Working for Families entitlements.

If you're entitled to FamilyBoost or Working for Families, you need to let us know about your ESS benefits. If you wait for this information to come from your employer, you may have to pay us back.

Voluntary disclosures

If you have not told us about ESS benefits received from past years, let us know as soon as you can so we can fix it. You may wish to make a voluntary disclosure.

Fixing mistakes in my return

Other information about holding shares

Find out what happens when you sell the shares at a later date.

Tax on business share sales

If the shares are in a foreign company, then you may come under the Foreign Investment Fund (FIF) regime after receiving your benefit. You may wish to speak to a tax professional.

Foreign investment funds (FIFs)

Last updated: 05 Nov 2024
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